Posted: October 29, 2018 Full-Time Appleton, WI, United States
Suburban Electric is currently seeking an experienced Administrative Assistant to join our team. This position will report directly to the Vice President of Operations and will be handling heavy calendar management, complex meeting coordination, and travel arrangements. The Administrative Assistant will work independently and handle confidential matters professionally. This position requires a high level of customer service and excellent communication skills.
What you’ll be doing:
Schedule operational meetings such as job cost, operations, scheduling, customer rate increases, PCS, pre-and post-jobs from start to finish including invite lists, correspondence, menus, and logistics.
General calendar management such as weekly one-on-one meetings, new team member orientations, safety violations, service anniversary presentations, etc.
Perform administrative duties such as meeting minutes and attendance, letters, memos, reports, presentations, and schedule and reschedule meetings.
Coordinate activities for customer visits to ensure that they are treated with the utmost care and attention.
Participate in a lead admin role in Great Game of Business and Extreme Ownership initiatives. Prep agenda, take notes, scheduling meetings/trainings, communications, etc.
Assist in the planning and organizing of Company events as requested. Attendance required for events.
Answer phone calls and direct calls to appropriate parties or take messages.
File and retrieve documents, records and reports.
Arrange travel to include flights, hotel and ground transportation along with other personal requests for Vice President of Operations.
Maintain confidentiality of all information and data transacted in the daily performance of job responsibilities.
What you’ll bring to the table:
High school diploma
Associate’s degree, preferred
Minimum of two years of administrative experience
What we’ll do for you:
Our Culture. Safety, core values, teamwork, feedback, and continuous improvement. This is our culture. This is how we work together. This is how we do business.
Your Career. You have a career here at Suburban. Not just a job. We want you to reach your highest potential. You decide what that is.
Our Commitment. To your financial health and well-being. This starts with the Great Game of Business, the Employee Stock Ownership Plan (ESOP), bonus plan, increased income potential, and benefits.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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