Posted: July, 30, 2019 Full-Time Appleton, WI, United States
What you’ll be doing:
Assist in the completion of initiatives, often leading or working within teams, creating spreadsheets, preparing documents, coordinating work to be performed with multiple departments, meeting deadlines and assuring accuracy and thoroughness.
Schedule operational meetings such as job cost, operations, scheduling, pre-and post-jobs from start to finish including invite lists, correspondence, agendas, follow-up/to-dos, hospitality, and logistics.
General calendar management such as weekly one-on-one meetings, new team member orientations, safety violations, service anniversary presentations, etc.
Perform administrative duties such as meeting minutes and attendance, letters, memos, reports, presentations, and schedule and reschedule meetings.
Coordinate activities for customer visits to ensure that they are treated with the utmost care and attention.
Assist in the planning and organizing of Company events as requested. Attendance required for events.
Participate in a lead admin role in Great Game of Business and Extreme Ownership initiatives. Prep agenda, take notes, scheduling meetings/trainings, communications, etc.
Answer phone calls and direct calls to appropriate parties or take messages and provide back-up coverage for other admin positions.
File and retrieve documents, records and reports.
Arrange travel to include flights, hotel and ground transportation along with other personal requests as requested.
Maintain confidentiality of all information and data transacted in the daily performance of job responsibilities.
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary.
Ability to assess workplace surroundings and take corrective action
Knowledge of office principles, methods, and procedures to complete work assignments
Ability to remain professional when dealing with internal and external stakeholders
Strong organizational skills. Ability and self-motivation to create and maintain organized office systems
Ability to exercise sound judgment and confidentiality
Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions, which may impact pre-established timelines and courses of action for completing projects and assignments
Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise and error-free
Ability to communicate information clearly and concisely, orally or in writing, to audiences with varying levels of understanding
Strong computer proficiency and trouble-shooting skills, especially with Microsoft Office programs and the Internet. Proficient in keyboarding with emphasis in word processing, spreadsheets and presentations.
Ability to compile data in a spreadsheet from company business systems or by manual entry, prepare reports and assist with analyzing results.
Ability to listen and take accurate notes based on verbal information
Ability to multi-task
Ability to consistently track and record his/her own work
High attention to detail
Ability to use tact and diplomacy in their dealings with people using good customer service and interpersonal skills, communicating effectively with clients and managers
Ability to establish and maintain professional working relationships
Willing to explain, guide and train as opportunities arise
The ability to work overtime on occasion is necessary.
A personal commitment to excellence
A positive attitude, patience, and flexibility
Comfortable engaging in open communication, including hearing and giving constructive feedback
Comfortable editing other staff members’ work and seeking edits of his/her own work
What you’ll bring to the table:
High school diploma
Minimum of two years of administrative experience
Associate’s degree preferred
What we’ll do for you:
Our Culture. Safety, core values, teamwork, feedback, and continuous improvement. This is our culture. This is how we work together. This is how we do business.
Your Career. You have a career here at Suburban. Not just a job. We want you to reach your highest potential. You decide what that is.
Our Commitment. To your financial health and well-being. This starts with the Great Game of Business, the Employee Stock Ownership Plan (ESOP), bonus plan, increased income potential, and benefits.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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